| Title: Payroll Administrator
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| Location: Washington, DC
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| Job Type: Direct Hire
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| Compensation: $40,000.00 to $60,000.00 per Year
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| Reference Code: 938824-AQG
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Description: Basic Functions:
- Manage all aspects of time collection and payroll reporting for our client's 400+ staff which include exempt and non-exempt employees as well as hourly, salaried, and special appointment employees. Serve as a lead resource person for Payroll, Time Entry, and Payroll Taxes resolving inquiries from various lines of businesses, employees, and departments
50% Time Collection Administration:
- Manage the Timesheet Entry System using PeopleSoft
- Work with employees to ensure timesheets are properly entered in a timely manner
- Create successful mechanisms to ensure timeliness
- Help employees correct timesheets as needed and work with program financial managers to make corrections
- Assist employees with determining current leave bank balances prior to month-end close functions
- Run the monthly leave accrual process in PeopleSoft and troubleshoot problems as they arise
- Orient new employees to the timesheet system and provide training as needed
- Write and maintain training documentation on proper timesheet entry, modification, and approval processes and procedures
- Provide user support to all employees entering timesheets, timesheet modifiers, and timesheet approvers
- Process semi-monthly timesheets
- Control various leave bank charge numbers and monitor the leave bank balances for donors and benefactors
- Collect and maintain a file of all special circumstance timesheets (hand signed, if signing authority for timesheets has been delegated)
- Provide copies of timesheets to auditors as requested
- Work with ITS to determine the best down-times for software maintenance and upgrade and announce down-times to the appropriate administrative staff in the programs
- Develop software test plans and conduct software testing for all new upgrades
- Work with ITS to resolve software problems/issues
- Work with ITS to keep user documentation updated on the Intranet and to develop documents for users
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Requirements: Payroll Administrator Qualifications:
- Bachelor's degree or Certified Payroll Professional (CPP) designation (required)
- Minimum six years of payroll/timesheet administration experience is required using ADP or similar payroll software system in a mid-size company (250-500 employees)
- PeopleSoft experience is preferred
- Supervisory experience is a plus
Knowledge Requirements:
- Strong knowledge of accounting / payroll systems
- Computer and mathematical aptitude
- Ability to follow-up on complex and detailed work activities
- High degree of confidentiality, attention to detail, and excellent organizational skills
- Ability to troubleshoot problems
- Proficiency with Microsoft Excel, Word, and spreadsheet preparation skills
- Good communication skills, tact, discretion, and dependability
- High ability to multi-task and prioritize in a fast-paced work environment
- Excellent customer service and communication skills (written and oral)
- Proactive and independent self-starter personality
- Must possess strong knowledge of federal, state, and local wages, over-time, tax, and deduction regulations
- Thorough knowledge and understanding of STD, LTD, FMLA, 403(b), 457, and other benefits plans as they relate to payroll deduction
- Experience processing high-volume payroll
- High degree of sensitivity to payroll-related deadlines and commitment to ensure that all deadlines are met
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