| Title: Personnel Assistant
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| Location: New York, NY
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| Job Type: Contract
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| Compensation: per Hour
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| Reference Code: 950854-NRC
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Description: Our client is seeking a contractor HR Administrator that will report to the HR Manager and provide administrative support to this role and provide support to colleagues in the UK as needed. They will be a critical member of this small HR team based in Corporate HR in New York. The hours are 9:00am-5:00pm.
Main responsibilities include, but are not limited to the following:
- Recruitment support to the HR Manager
- Manage the candidate's experience and assist in the selection of qualified candidates
- Prepare interview guides for interviewers
- Conduct telephone screens and present them to the Hiring Manager
- Schedule interviews and keep the Hiring Manager informed of progress
- Update the Taleo recruiting tool
- Release candidates in a timely manner and communicate status
- Provide weekly updates to the HR Manager
- Provide administrative support to the HR Advisor and Head of HR
- Coordinate the new starters and leaver's process including being a liaison with payroll, generation of offer letters and contracts of employment, input onto the HRIS, and creation of Personnel Files
- Book interviews, meetings, and travel as required
- Be responsible for processing HR related invoices and ensuring these are correctly coded and signed
- Assist in the coordination and administration of the reward cycle
- Collate HR information as required and analyze trends and key findings
- Maintain and update all Personnel files including those on HRIS
- Produce ad hoc letters, reports, and presentations for different HR projects
- Provide first-level advice on HR Policy to Managers
- Provide support for ad hoc HR activities
- Maintain employee files
- Assist with on-boarding of new hires
- Work with the HR Manager on the preparation of proposals and reports as required
- Undertake small projects as required
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Requirements: Selection Criteria:
- Experience in recruiting is required
- Exceptional organizational skills (able to juggle multiple priorities)
- HRIS 2+ years of experience
- 3+ years of job related experience
- 2+ years of MS Excel, Word, and PowerPoint experience
- Detail oriented and organized is essential
- PeopleSoft experience will be a plus
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