Submitting Your Timecard for Manual Approval

Once you have entered your hours, units, and/or expenses, and clicked the Continue button from the Timecard page, you are ready to submit your time for manual or electronic approval.

The manual approval process includes these additional steps, which must be completed after you click the Submit button from KPAY:

Print the timecard.
Sign the timecard.
Obtain your manager's signature.
Fax the timecard to Kforce.

Your client determines whether to approve your timecard electronically or manually.

To submit for KPAY manual approval:

1) From the Review and Submit page of the Wizard, verify the client information and the week ending date is accurate.

2) Verify your payroll entries are correct.

If necessary, scroll to the bottom of the page and click the Back button to make any corrections.

3) Review the affidavit, and then click I agree to the above statement(s) to certify your entries are correct.

The affidavit is a legal requirement; read carefully. If you do not accept the terms, your timecard will not be submitted.

4) Click the Submit button to submit the timecard for approval.

5) View that your timecard has been submitted successfully from the Finished page of the Wizard.

This page states the timecard was submitted successfully. You can also see you are required to print and fax this timecard for manual approval.

6) For a hard copy of your timecard, click the Print button; however, you must click the Create PDF button in order to print a copy that includes a signature block for you and your manager to sign.

You can also use the Print PDF option if you must e-mail or fax a signed timecard to a manager who is at another location.

7) Sign the timecard in the signature block at the bottom of the page, and obtain your manager's signature.

8) If you submitted expenses, refer to the Submitting Your Expense Receipts topic.

-OR-

Skip to the next step.

9) Fax your timecard (and expense receipts if applicable) to the number on the timecard page.